Objective
This SOP explains how to enable and customize public submission forms for a map collection so users can suggest places, listings, or businesses. It also covers how to add a required Terms and Conditions checkbox to control submissions and improve compliance.
Key Steps
1. Open the Collection You Want to Edit 0:17
Log in to your account.
In the left-hand panel, click Collections.
Select the specific collection you want to update.
Confirm you are editing the correct map or demo collection before making changes.
2. Open the Public Submissions Settings 0:27
In the selected collection, click Public Submissions.
This section controls whether visitors can submit new places to your map.
Use this area to configure how submissions are handled and displayed.
3. Enable Public Submissions and Set Approval Rules 0:36
Toggle Public Submissions on so the form accepts entries.
Decide whether submissions should require approval before appearing on the map.
If approval is needed, keep the approval toggle on.
If you want submissions to be added automatically, toggle approval off.
4. Customize the Form Content and Submission Messages 0:58
Review the live preview on the right side of the screen.
Edit the following form elements as needed:
Title
Description text
Submission button text
Success message shown after submission
Make sure the wording is clear and matches the purpose of the form.
5. Add a New Field for Terms and Conditions 1:15
Click Add Field to create a new form field.
Enter the field name as Terms and Conditions.
Change the field type from text to Checkbox.
Click Add Field again to save the new field.
6. Configure the Terms and Conditions Checkbox 1:36
Select the newly added Terms and Conditions field.
Edit the field text so it clearly explains what the user is agreeing to.
Add the full terms, policy language, or consent statement in the field content area.
If needed, set up conditional logic for the field.
7. Make the Checkbox Required Before Submission 1:48
Turn on the Required setting for the Terms and Conditions checkbox.
This ensures users must check the box before they can submit the form.
Use this setting when you need explicit agreement or opt-in confirmation.
8. Verify the Form Preview and Required Indicator 2:21
Review the preview on the right side to confirm the checkbox appears correctly.
Check that the required star or indicator is visible.
Confirm the checkbox must be selected as Yes before submission is allowed.
Verify the terms text displays exactly as intended.
9. Final Review Before Publishing 2:36
Confirm the public submission form is enabled.
Verify approval settings match your workflow.
Ensure the form title, button text, success message, and checkbox wording are accurate.
Save or publish changes so the updated form is available to users.
Cautionary Notes
Do not enable public submissions unless you are ready to receive user-generated entries.
If approval is turned off, submissions may be added automatically, so review settings carefully.
Make sure the Terms and Conditions text is clear, complete, and legally approved before publishing.
If the checkbox is marked required, users will not be able to submit unless they select it.
Always verify the preview before saving to avoid publishing incorrect form text or settings.
Tips for Efficiency
Draft your Terms and Conditions text before editing the form to speed up setup.
Use concise, user-friendly wording for the title, button text, and success message.
Keep approval enabled if you want to review submissions for quality control.
Test the form after publishing to confirm the submission flow works as expected.
Reuse a standard Terms and Conditions statement across collections when appropriate.
Link to Loom
https://loom.com/share/027d2acc9f6041338b8e229fc78a6a71
From the map experience:
This article is about the Proxi admin app at app.proxi.co.
Crowdsourcing is one of the best ways to build a map — let your community suggest the places, and you stay in control of what goes live. It all runs through your collection's public form, and every map and directory built on that collection can show the same form.
Turning It On
Open your collection and click the Public Form tab. (You can also get here from the Share a Form People Can Add To shortcut in the Add Places dialog.)
Switch on Let people add places. You get a public link where anyone can suggest a place.
Choose your safety net: leave Check them before they appear on and new places wait for you; turn it off and they appear on the map immediately. (A form that asks about a business keeps this on — those always wait for you.)
If the form has no address question, we'll say so — add one and new places land in the right spot on the map.
Customizing the Form
Click Edit Form to make it yours — the form opens full-width with a live preview alongside:
Public title, Description, Submit button text, and the Success message people see after submitting.
Add field for anything extra you want to ask, plus Section heading and Page break to organize longer forms.
Mark a field as information about the submitter, not the place — like their name or email — and it's kept with your contacts instead of showing on the map.
Sharing the Form
The Share button on the Public Form tab gives you two options:
The public link — share it anywhere; anyone with it can submit a place.
An embed code — paste the form straight into your website.
To let visitors submit right from the map or directory, open the editor and find Crowdsourcing in the left rail. On a map, switch on Show it on this map — this adds the button visitors tap to add a place, and double-clicking the map starts a suggestion at that exact spot. On a directory, switch on Show it on this directory and set the Button Label. Each map or directory keeps its own setting, and they all share the one form.
Reviewing Submissions
When you're checking submissions first, the collection's Submissions tab shows how many are waiting (the map and directory editors' Crowdsourcing section shows the same count). Open it to see Pending, Approved, and Rejected — each pending submission shows everything that was entered, and Approve puts it on the map while Reject quietly declines it. Suggested edits to existing places show exactly what would change, with the old value alongside.
Asking for the Business's Own Details
Your form can also ask for the things that belong to the business rather than to this map — its phone number, hours, and website. In the form editor, look for the Place Details section and the Ask Owners for Their Info (Phone, Email, Hours) button.
Those answers behave differently from everything else on the form, and it's worth knowing why. Your collection's own questions describe the place on this map, and they follow whatever checking setting you chose above. The business's details feed the listing behind the pin — which your directory, your other maps, and the business's own portal all read from — so they're always held for you to look at, even when the rest of the form publishes straight away. They land in the Updates tab on your Listings page rather than in this collection's Submissions tab.
Everyone who fills in the form gets asked, not just people who say they own the place — a neighbor often knows the hours perfectly well, and nothing is applied without you. See Ask for Phone, Hours and Website When Someone Adds a Place and Let Your Community Help Keep Your Listings Up to Date.