Objective
This SOP explains how to enable and customize public submission forms for a map collection so users can suggest places, listings, or businesses. It also covers how to add a required Terms and Conditions checkbox to control submissions and improve compliance.
Key Steps
1. Open the Collection You Want to Edit 0:17
Log in to your account.
In the left-hand panel, click Collections.
Select the specific collection you want to update.
Confirm you are editing the correct map or demo collection before making changes.
2. Open the Public Submissions Settings 0:27
In the selected collection, click Public Submissions.
This section controls whether visitors can submit new places to your map.
Use this area to configure how submissions are handled and displayed.
3. Enable Public Submissions and Set Approval Rules 0:36
Toggle Public Submissions on so the form accepts entries.
Decide whether submissions should require approval before appearing on the map.
If approval is needed, keep the approval toggle on.
If you want submissions to be added automatically, toggle approval off.
4. Customize the Form Content and Submission Messages 0:58
Review the live preview on the right side of the screen.
Edit the following form elements as needed:
Title
Description text
Submission button text
Success message shown after submission
Make sure the wording is clear and matches the purpose of the form.
5. Add a New Field for Terms and Conditions 1:15
Click Add Field to create a new form field.
Enter the field name as Terms and Conditions.
Change the field type from text to Checkbox.
Click Add Field again to save the new field.
6. Configure the Terms and Conditions Checkbox 1:36
Select the newly added Terms and Conditions field.
Edit the field text so it clearly explains what the user is agreeing to.
Add the full terms, policy language, or consent statement in the field content area.
If needed, set up conditional logic for the field.
7. Make the Checkbox Required Before Submission 1:48
Turn on the Required setting for the Terms and Conditions checkbox.
This ensures users must check the box before they can submit the form.
Use this setting when you need explicit agreement or opt-in confirmation.
8. Verify the Form Preview and Required Indicator 2:21
Review the preview on the right side to confirm the checkbox appears correctly.
Check that the required star or indicator is visible.
Confirm the checkbox must be selected as Yes before submission is allowed.
Verify the terms text displays exactly as intended.
9. Final Review Before Publishing 2:36
Confirm the public submission form is enabled.
Verify approval settings match your workflow.
Ensure the form title, button text, success message, and checkbox wording are accurate.
Save or publish changes so the updated form is available to users.
Cautionary Notes
Do not enable public submissions unless you are ready to receive user-generated entries.
If approval is turned off, submissions may be added automatically, so review settings carefully.
Make sure the Terms and Conditions text is clear, complete, and legally approved before publishing.
If the checkbox is marked required, users will not be able to submit unless they select it.
Always verify the preview before saving to avoid publishing incorrect form text or settings.
Tips for Efficiency
Draft your Terms and Conditions text before editing the form to speed up setup.
Use concise, user-friendly wording for the title, button text, and success message.
Keep approval enabled if you want to review submissions for quality control.
Test the form after publishing to confirm the submission flow works as expected.
Reuse a standard Terms and Conditions statement across collections when appropriate.