How to Create, Organize, and Share Events in Proxi Calendar Tool

Log in to the Proxi dashboard.

In the left-hand navigation, click Calendar.

Start a new event by either:

Fill out the basic event details:

Toggle All Day if the event runs all day.

If the event repeats, configure the recurrence pattern:

Decide whether the event should show on public calendar.

Use the feature option if the event should appear at the top of the calendar or be highlighted.

Open the People tab:

Open the Registration tab and specify whether the event requires:

Add the registration link

After completing all necessary event tabs, select Create and Publish.

Open the Sponsor tab to assign a sponsorship program or highlight a sponsor.

Pick sponsorship packages and we'll show every active sponsor on the public event.

It stays up to date automatically as sponsors join or leave.

After completing all event tabs, select Create and Publish.

Use the Agenda view for upcoming events (up to 90 days)

Search events and filter by status, group, venue, and time

Assign venues to each event, so the location shows up on the map.

Click Share on the top right and check the box labeled Show Map View to allow viewers to see the interactive map of venue locations.

When viewers click on the map pin, they will see a pop-up of the event details.

The Venues View located next to the map tab shows events grouped by their venue.

To create a new venue or assign a venue to a event that has already been created, go to the main Venues tab next to groups.

List view to review event details such as date, venue, and publish status

Search events and filter by status, group, venue, and time

Click the three dots on the far right of each event to:

Enable event submissions when you want the public or participants to propose events.

Review submitted events for accuracy:

Use groups to organize related events into a series or category.

Examples of useful groups include:

To create a group, click New Group on the right-hand side.

Enter the group name and description.

Assign a color to help visually distinguish the group.

Optionally assign a venue.

Enable public submissions if members of the public should suggest events for the group.

Save and publish the group.

Use Venues to organize events by physical location.

Click New Venue on the right-hand side to create a new venue.

Enter venue details:

Add visitor information such as:

Save the venue so it can be assigned to events.

Click the three dots on the right of the venue to:

Link to Listing - you can link a venue to a listing to have the event shown on a map when people click on the point card

Return to existing events after groups and venues are created.

Assign each event to the appropriate venue.

Save the changes.

Confirm the venue tab now displays all events happening at that location.

Use this setup to keep event series and location-based events organized.

Decide whether the calendar should be public or private.

Share the calendar with the community if the events should be visible externally.

Use the calendar as a master event source while groups help create separate public-facing views for specific series or categories.

Tell visitors what kinds of events they'll find on the calendar.

Description will show on top of your public calendar page.

Click on the settings button on the top right, enter the calendar page description, click save.

Click the Share button in the top-left area.

Narrow the calendar to one group or all groups.

Enable show map view if you would like to include the default map in a separate tab on the calendar page.

Decide which tab to open first:

Copy and Paste the link into a browser to verify the page loads correctly.

Copy and share the Calendar Submission Forms:

In the Share settings, click Embed

Copy the embed code and place it on the website

Hiding the Map tab. By default the embed shows a List / Month / Map switcher. If a page already has its own map, or you just want the list, add data-show-map="0" to your embed code and the Map tab drops off:

<proxi-calendar data-org-id="your-org-id" data-show-map="0"></proxi-calendar>

You can hide the Map view on a shared link too — add ?showmap=0 to the end of your calendar page's URL.

Go to Groups next to the Events tab on the top left.

Select Edit to the desired group.

Toggle Accept Public Submissions on.

Update the submission instructions if needed.

Save changes before sharing the form link.

Remember that Proxi uses one master calendar.

Use groups to create separate views for different event series or categories.

When embedding a calendar for a specific audience, select the relevant group.

Include all venues if needed.

Choose the desired display format:

Enable the Add Event button if users should submit events from the embedded calendar.

Review an embedded calendar on a website to confirm it displays correctly.

Check that users can:

Confirm the embedded agenda or calendar matches the intended group and venue filters.

Proxy uses one calendar, so use groups to create separate public-facing event collections.

Only enable public submissions for groups that are intended to accept outside event entries.

Review all submitted events before publishing to avoid inaccurate dates, locations, or descriptions.

If an event is meant to stay internal, ensure public visibility is turned off before publishing.

When embedding calendars, verify the selected group, venue, and view type are correct before copying the code.

Create groups and venues first if you manage recurring series or location-based events; this makes event entry faster later.

Use consistent tags, colors, and descriptions to make events easier to scan.

Reuse venue records instead of entering the same location repeatedly.

Use agenda view for quick operational review and month view for public website display.

Test every public link and embed after publishing to confirm the correct events appear.

Keep a standard naming convention for groups and venues to reduce confusion across team members.