This article is about the Proxi admin app at app.proxi.co.
Farmers market vendor fees, booth fees by date, market stall payments, seasonal vendor booking — this guide sets up a Vendor Fees package with one level per market day so a vendor can book the Saturdays they'll attend and pay once. Our stand-in is the Downtown Fairhaven Association's "Saturday Market".
What You'll End Up With
A sign-up page where a vendor ticks the dates they want and pays for all of them together, a tag on their listing for each date booked, and a way to message only the vendors booked for a given Saturday.
1. Build the Season
Connect payments under Settings → Payments if you haven't.
Sponsorships & Memberships → + Add → New Package. On the Templates tab pick Farmers Market Vendors, name it "Saturday Market 2027", and click Use This Template. It creates a level for each of the next eight Saturdays, and Vendor Fees packages already allow more than one level per business — which is the whole point here.
On the Levels tab, open each Saturday with the pencil and set your price and a Benefit line like "10×10 booth space". Need the rest of the season? Add Level → Blank Level, set the Date, then Copy From Level… to pull in the price and benefits. Dated levels sort themselves by date, and a date that has passed drops off the sign-up page on its own — set the season up once and leave it.
On the Sign-Up Page tab: Button Text "Reserve Your Booth"; Terms with load-in times, what a booth includes, and your weather policy. Save Changes.
Publish.
2. Get Vendors Booking
Each vendor needs a listing — add them under Listings first if they aren't there. Then either invite from the listing (pick any date; the sign-up page shows all of them with that one pre-ticked) or message your vendor list with a note that the portal now has a Reserve Your Booth button on their listing's page. On the sign-up page the vendor ticks dates, sees a running total ("Continue to checkout · $120 one-time"), agrees to the terms, and pays once. A date they've already booked shows Already booked and can't be picked twice; they can come back any time and add more.
3. Run Each Market Day
Who's coming Saturday? Filter the Listings page by the package, or look for the tag "Saturday Market 2027: Sat, May 1" on listings.
Remind them. Audiences → Listing Contacts, Narrow To "Saturday Market 2027: Sat, May 1" — only the vendors booked that day get the load-in email.
Walk-ups and cash. On the vendor's listing, pick the date and Record Offline.
A vendor drops a date. Open the package's Vendors tab, find that date's row and cancel it; the other dates they booked aren't touched, since booth fees are one-time.
A vendor pays by check for the whole season. Record Payment on any of their waiting dates records all the dates in that checkout at once.
Good to Know
Every date a vendor books is its own row on the dashboard, so counts, tags and messaging all work per date.
All the dates in one checkout have to bill the same way. Keep booth fees One-time; if you also sell a season-long add-on that bills monthly, the page will ask for that in a separate checkout.
Next season, make a new package rather than editing the old one's dates — last year's rows stay as clean history, and returning vendors book again in one visit.
Beyond booths: the same package shape works for a holiday market with morning and evening slots, a series of pop-up nights, or a workshop with several sessions — anything where a business picks the dates it wants.
Related articles: Set Up a Package and Its Levels · Invite a Business to Sponsor, Join or Book · Track Sponsors, Members and the Benefits You Owe Them