This article is about the Proxi admin app at app.proxi.co, and the experience editor released September 15, 2026. Not sure which you have? Open your experience's participation link, the one participants use. If it starts with app.proxi.co, this is the right article. If it starts with map.proxi.co, yours is a legacy experience; look for the legacy article instead.
A check-in is the moment someone proves they visited. You decide how much proof you want, from "just tap the button" to "scan the sign at the counter". Everything here lives in your places tab under Check-in Rules.
Honor System or Verified
The first switch is Verify check-ins. Off means the honor system: one tap checks someone in. On means they have to prove it using one of the methods below, and the rest of the section appears.
The Methods
Under How they check in, turn on any mix. Participants see only the ones you've switched on.
Code — each place gets a short code (four digits to start, or a word you choose). The shop reads it out or posts it, and the participant types it in. Set the codes on each place row.
QR code — people scan a printed code at each place. Print them all from Print → Check-in QR codes, or download one place's code from its row.
Location (geofence) — their phone confirms they're nearby. Set How close they need to be; 100 meters, about a block, works for most lists. Close enough that they have to be there, forgiving enough for a phone that's a little off.
Photo — they snap a photo at the place and you approve it. Add Photo Submission Instructions ("Get you and the mural in the shot") and, if you don't want to review each one, switch on Count photos right away (no review).
Receipt — they share a receipt with the total. It counts toward spend rewards once you approve it, or right away with Count receipts right away (no review). Add Receipt Submission Instructions if there's anything they should know.
A good pairing for a shopping passport: QR code for most people, Code as the fallback when a camera won't cooperate, and Receipt on if a badge depends on spending.
What Participants See
Each place in their list has a Check in button (or whatever you've named it). Tapping it opens a small drawer with your methods: Scan a QR code, Use my location, Send a photo, Send a receipt, or a box to type the code. When the check-in lands, they see a stamp on that place and a note like "You're off! That's your first one." Photo and receipt check-ins that need your review show Waiting for review until you approve them.
Illustration: the stamp lands first, and the points are counted before anything else is asked.
Earning Points at the Same Place Again
Out of the box, each place is worth its points once. For a passport people come back to all season, like a farmers market or a coffee pass, open Gameplay on your places tab and set Points for a return visit under Repeat Visits: Every day, Every week, Every month, or Every visit. With a daily, weekly, or monthly rule you can also set Times per day (or week, or month). This setting is for Passport play; a scavenger hunt's places are found once.
Every counted visit adds the place's full points again, so a 10-point stop visited every week is 40 points a month. It still counts as one place for Visit all stops badges. Daily, weekly, and monthly limits start fresh at midnight in the Timezone you pick under Settings next to your dates; the picker appears once a repeat rule is on.
Participants see their stamp plus a Check in again button when another visit would count, and the stamp with "Done for today" (or this week, or this month) when it wouldn't. The place card spells out the rule, like "Check in here once a week · 3 check-ins this week," and every check-in is listed with its time in their own history. A badge for coming back to one place several times is possible too; see Badges, Points, and Prizes.
Reviewing Photos and Receipts
Anything that needs your approval waits on the Participants & Activity page, under People, in a section called Check-ins waiting for your review. Each row shows who, where, the photo, and any amount reported. Click Approve to count the visit and award the points, or Decline.
Good to Know
The floating Check in button on a participant's phone lets them scan any sign without picking the place first.
Want the button to say something else, like "Collect" or "Stamp It"? Type it into Check-in Button Text under your places tab → Display. It changes the button on every place, the floating button, and the check-in drawer. Leave it blank to keep "Check in." The button's color follows your Background color. (See Branding Your Experience: Cover, Colors, Font, and Stamps.)
If someone's camera or location is blocked, the app suggests typing the code or sending a photo instead, so nobody gets stuck at the counter.
Testers go through verification too. To test from your desk, use the codes directly or ease the rules while you test. (See Testing Your Experience Before You Launch.)
Want to ask a question or collect a rating right after the stamp? That's a separate setting. (See Asking People Something After They Check In.)