This article is about the Proxi admin app at app.proxi.co.
There are three ways to group and organize places in Proxi, and each has a different job:
Categories — the main public grouping for a map. A place can have one, and categories drive the marker icons and the main filter visitors see.
Choice fields — dropdown fields you create (like Type, Amenities, or Price) that can also power filters and markers.
Labels — private tags on your listings, just for you and your team. Visitors never see them.
Here's a farmers market as an example. A Type field is the vendor type — Produce, Crafts, Food Trucks — so each type gets its own pin and visitors can filter by it. A multi-select field called Amenities adds extra filters like "Accepts SNAP" and "Family friendly." And a private label like "2026 renewal pending" helps your team track paperwork without anything showing publicly.
Setting Up Categories
New maps and lists start with no categories at all — places just use your default marker until you add some. Your categories are the options on a single-select field, and you can set one up from a few places that all open the same fields editor:
In the map editor, open the Places panel and click Fields.
In the map editor's Markers section, click Edit options and icons under the field preview.
On a collection page, click Fields in the toolbar.
Expand the Category row and you'll see its options.
Click Add to add a category one at a time, or Paste list to add several at once (one per line, or comma-separated — like "Produce, Crafts, Food Trucks").
Click a category to rename it, or click Edit marker to choose its look — pick a Color + shape, search for an Icon, or upload a Custom image. That marker applies on every map that uses this collection. If you want a different look on one map only, you can restyle it there instead without touching this shared default — see Changing Your Map's Pin Icons, Shapes, and Size.
Everything saves automatically as you go.
Assigning Places to Categories
One at a time — open the place and pick from the Category dropdown.
Many at once — use Select → Edit field on the collection page, or the Bulk Edit spreadsheet where Category is an editable dropdown column. (See Updating Many Items in a Collection at Once for both.)
Categories on Your Map: Markers and Filters
Markers — in the map editor's Markers section, set Marker style to Driven by a field and choose Category (or any choice field). Each place gets the icon for its value; places without a value use your default marker.
Filters — in the Filters section, under Field filters, check the fields visitors can filter by and drag them into order. Each one can show as a Dropdown or Fan out as chips across the top of the map.
Adding More Fields in Map
Any dropdown field can work like a second set of tags.
In the markers editor, click Edit shared option defaults and then click Add a Field.
Choose a single-select (one value per place) or multi-select (several values per place) — or grab one of the suggested fields like Amenities, Price, or Tags to start with sensible options. Their options get markers, filters, and bulk editing exactly like categories do; the field's visibility setting controls whether visitors see it.
Labels: Private Organization for Your Listings
Use labels for the behind-the-scenes stuff: membership status, outreach follow-ups, data cleanup queues — anything you'd rather visitors never see.
Labels live on your listings and are only for you and your team — they never show publicly. On the Listings page:
Open Filters → Labels to filter by them, and click Manage to add, rename, or delete labels (each gets a color).
To label many listings at once, click Select, check the listings, and use Add label — you can create a new label right there. (You may also see these called internal tags on a listing's profile — same thing.)
A Few More Things
A couple of guardrails: the Category field always keeps at least one option, and you can't delete a category that places are still using — move those places to another category first. New maps start with a single category called "Places," so adding a few more is usually the first step in making your map filterable.