This article is about the Proxi admin app at app.proxi.co.
The fundraiser passport is a beautiful three-way trade: supporters pay to play a fun local challenge, businesses host stops and get foot traffic, and your nonprofit keeps the proceeds. Think paw crawls (dog-friendly pub crawls for animal shelters), brewery passports, coffee trails, and the modern digital coupon book. Real example: St. Johns Riverkeeper engaged 500+ supporters with a brewery passport fundraiser on Proxi.
1. Design the Trade
Before touching the app, lock the three-way value: supporters get an experience plus deals worth more than the ticket; businesses get new customers on slow nights in exchange for hosting a stop and honoring a deal; you get ticket revenue and a supporter list. A 15–25 stop trail at $20–$35 per passport is the classic shape.
2. Build the Stops
Create listings for the participating businesses, build a collection from them, and create your Passport with Use existing collection.
Add each stop's deal in a special-offer field — "Free pint with your first check-in," "10% off, 10% to the shelter." For a coupon-book fundraiser, the deals are the product, so make every one concrete and generous.
Set Visit Frequency thoughtfully: "Once ever" for a crawl-style event; Monthly for a year-long coupon book where deals refresh.
3. Sell the Passports
Set up payments once under Settings → Payments (your organization's own payment account — proceeds go straight to you).
On the passport's Registration Page tab, switch on Charge Participants — "Require or accept a donation or payment when participants register" — and set up your product: a fixed ticket price, or a donation where supporters choose the amount. A "VIP" tier with a t-shirt pickup is an easy upsell.
Style the registration page like the campaign it is: in Settings → Branding, upload your nonprofit's Logo and a Cover Image of last year's happiest dog — that image is the top of your registration page.
Write the Heading and Description with the pitch and where the money goes, and under Form Fields collect what your development team needs (phone for text updates, a custom Zip Code field for the grant report).
Every purchase lands in Participants & Activity → Payments, and every registrant is a supporter contact you keep.
4. Make Check-Ins Prove the Visit
Code Check-in is the fundraiser workhorse: the business only shares the code with paying passport-holders when they redeem the deal — so a check-in means a real visit and a real redemption. Print each stop's code card (or branded QR sign) via Export Codes. Add Photo Check-in for the joy factor — a paw crawl's photo feed of dogs in breweries is your next year's marketing, ready-made.
5. Add the Game Layer
Awards at 5, 10, and all stops, with completion messages that route winners to your merch table or a final-party entry.
Leaderboard on, of course — friendly rivalry between supporter teams moves real money.
Bonus Activities: "Snap a Selfie with your pup," "Share a Link" to the donation page.
6. Run It and Report It
Use the Messages tab for the whole arc — it does three kinds: Automated (the welcome email every buyer gets with their personal link), Scheduled (queue the mid-run nudge — "6 breweries left!" — before launch so it sends itself), and Blast (the final-week push, by email or text).
Test the whole flow yourself as a tester — including the payment — before launch.
Afterward: ticket revenue in Payments, per-business check-in counts for your venue thank-yous, and a supporter list for the year's appeals. Businesses that see "you got 84 passport visits" say yes again next year.