This article is about the Proxi admin app at app.proxi.co. Its experience steps are for the experience editor released September 15, 2026; experiences built before then are legacy and have different screens.
The fundraiser passport is a beautiful three-way trade: supporters pay to play a fun local challenge, businesses host stops and get foot traffic, and your nonprofit keeps the proceeds. Think paw crawls (dog-friendly pub crawls for animal shelters), brewery passports, coffee trails, and the modern digital coupon book. Real example: St. Johns Riverkeeper engaged 500+ supporters with a brewery passport fundraiser on Proxi.
1. Design the Trade
Before touching the app, lock the three-way value: supporters get an experience plus deals worth more than the ticket; businesses get new customers on slow nights in exchange for hosting a stop and honoring a deal; you get ticket revenue and a supporter list. A 15–25 stop trail at $20–$35 per passport is the classic shape.
2. Build the Stops
Create listings for the participating businesses, then go to Passports and pick the Bar Crawl or Food Trail template. Under Where should the places people visit come from? choose Build one from your listings and check off the stops. Each place stays in sync with its listing.
Add each stop's deal in a Special offer field on the collection (Open collection → Fields → Add a field) — "Free pint with your first check-in," "10% off, 10% to the shelter." For a coupon-book fundraiser, the deals are the product, so make every one concrete and generous. Show it on the place card under Settings → Place Content.
3. Sell the Passports
Set up payments once under Settings → Payments (your organization's own payment account — proceeds go straight to you).
Under Registration → Pricing, click Set a Price for This Experience. Choose One-time payment for a fixed ticket, or Donation / pay-what-you-want with suggested amounts so supporters choose. Then Turn On Paid Entry. A "VIP" tier with a t-shirt pickup is an easy upsell: build the event as a program with two ways to pay and use Add to an Existing Program. (See Charging to Join.)
Want a gift on top of the ticket, or a free passport that asks for one? Open the Fundraising tab and add a Donation / pay-what-you-want item with suggested amounts, a Heading ("Help the shelter"), and a line about where it goes. Set Points per 1.00 given so gifts count in the game, and switch on the Header button so the ask sits at the top of every screen. (See Take Donations and Sell Extras Inside an Experience.)
Style the sign-up like the campaign it is: under Settings → Branding, upload your nonprofit's Logo and a Cover image of last year's happiest dog — that image is the top of the welcome screen.
Under Registration → General, write the Heading and Description with the pitch and where the money goes. Under Sign-up Fields, keep Phone for text updates and + Add question for a Zip Code your grant report needs.
Everyone who buys shows on Participants & Activity → People (anyone who verified but hasn't paid yet reads Payment Pending), and every registrant is a supporter contact you keep.
4. Make Check-Ins Prove the Visit
Under Check-in Rules, Code is the fundraiser workhorse: the business only shares the code with paying passport-holders when they redeem the deal — so a check-in means a real visit and a real redemption. Set each stop's code on its row; every business prints its own counter card from its portal kit, or use Print → Check-in QR codes with QR code on. Add Photo for the joy factor — a paw crawl's Photos tab full of dogs in breweries is your next year's marketing, ready-made.
5. Add the Game Layer
On the Badges tab, badges at 5, 10, and all stops (Earn when → Visit N stops / Visit all stops), with Completion messages that route winners to your merch table or a final-party entry.
Keep the Leaderboard row on under Settings → Features & Tabs, of course — friendly rivalry between supporter teams moves real money.
Bonus Activities: Snap a Selfie ("with your pup"), Share on Social with a link to the donation page.
6. Run It and Report It
Use Messages for the whole arc: the When Someone Joins automatic message greets every buyer, the Mid-Way Nudge idea schedules itself for the middle of the run ("6 breweries left!"), and Last Call Before It Ends is the final push, by email or text. (See Messaging Your Participants.)
Click View as participant and test the whole flow yourself before launch. Testers skip the payment step, so run one real ticket purchase too.
Afterward: who paid on the People view, the recap ranking every stop for your venue thank-yous, and Export → One row per person as a supporter list for the year's appeals. Businesses that see "you got 84 passport visits" say yes again next year.
Built your experience before September 15, 2026? That one is a legacy experience with different screens, and its participation link starts with map.proxi.co. It keeps working without interruption, and there is nothing you need to migrate. The steps here are for the experience editor; the legacy tester steps are in Testing Your Challenge or Scavenger Hunt Before Launch.